Town of Guernsey Clerk/Treasurer
Full Time
40 hours per week
Performs a variety of administrative and technical duties related to controlling the receiving, receipting and investing of the town funds; planning, directing, organizing and controlling various town-wide administrative and statutory operations. Serves as custodian of the town treasury.
Essential Duties and Responsibilities
Organizes office processes, procedures, and methods as needed to assure compliance with legal requirements of the office of town treasurer as defined in Wyoming Code, Title 15; establishes policies as custodian of all money, bonds, or securities; directs the receiving, receipting and investment of town revenues including money received from taxes, licenses, fines, special assessments, grants, and intergovernmental sources; issues summary reports verifying receipt of revenues as required.
Acts as custodian of all money, bonds, and securities, and maintains an accurate and detailed account of the same; maintains town-wide accounting records; makes payment of bonds and interest coupons until fully paid; assures proper filing of canceled bond coupons; collects special taxes and assessments as provided by law and ordinance; maintains a record of collections.
Invests idle Town funds per state laws and regulations; assures secure and safekeeping of investment certificates; prepares monthly money management report; assures investments comply with established law; reconciles investment fund with general ledger; prepares and reconciles IRS returns, including quarterly employment taxes (941’s), EFTPS deposits, monthly sales tax reports, annual IRS 1096, 1099, and W-3 transmittals, etc.; assists with the preparation of annual electronic reports for Department of Revenue and Public Service Commission.
Oversees and monitors town cash flow; assures availability of enough funds to cover town financial needs and issued checks; makes fund transfers as needed; signs town checks; attends town council meetings and reports on town finances and operations.
Interprets fiscal policy, guidelines, and practices; develops processes and procedures designed to enhance efficiency and effectiveness of financial management, risk management, and related programs; resolves complex issues related to reporting, balancing reconciliations, etc., issues authorization for various fund transfers and expenditures; solicits legal opinions and writes new procedures as necessary; performs cost analysis to determine best options for revenues and purchases.
Acts as town budget officer; compiles and organizes budget detail and information by the department; estimates projected revenues; manages the day-to-day operations of the town finance department; makes recommendations affecting budget allocations and establishment of the annual budget; performs duties as internal auditor to control and manage town-wide accounting, financial reporting, and budgeting.
Oversees the administration of Town Grants and assures compliance with state and federal laws.
Ensures compliance with laws and guidelines regarding public access to town records; maintains town records management system; records documents and maps, catalogs, and references documents and information for easy identification, location, and publication; assures compliance with state laws related to public access; assures proper classifications are applied to town documents and records; assist public by filing or coordination records requests; establishes and monitors retention schedules on documents and assures timely archiving or purging of records according to law, ordinance or practice.
Establishes methods for and direct the recording and maintaining of all records and minutes for all records and minutes of all proceedings as well as all ordinances and resolutions passed by the town council and the posting or publishing of all ordinances; certifies by ordinance the annual tax levies to the county auditor as required by statute; receives and files finalized town budget and issues copies to the state auditor, distributes public copies as requested.
Accepts and certifies on behalf of the town all summons, lawsuits, and served notices; issues orders, answers, responses, etc., which are deemed final and conclusive according to state regulations; receives and processes claims of injury, personnel action appeals, etc. and certifies decisions of appeal board(s).
Works closely with Independent Auditors during a specified financial audit of the Town; implements measures recommended by Auditors.
Oversees unclaimed property compliance as described by Wyoming Uniform Unclaimed Property Act.
Performs related duties as required.
Desired Minimum Qualifications
Education and Experience:
- Graduation from college with a bachelor’s degree, preferably in accounting, finance or related field.
AND
- Six (6) years of experience performing above or investment-related duties, utility billing, accounting, or budgeting; two (2) years of which must have been in a lead or supervisory capacity.
OR
- An equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Considerable knowledge of municipal investment practices and options; laws and regulations governing receiving, accounting and investment of municipal funds; town utility billing procedures; municipal and uniform accounting principles, practices and procedures; bond requirements and special district procedures; municipal organizations and department operations including applicable laws and regulations; the Uniform Municipal Fiscal Procedures Act. Working knowledge of municipal accounting principles (FAFR, GASB, GAAP), practices and procedures; internal control principles and methods of application; budgeting, accounting, and related statistical procedures; various revenue sources available to local governments including state and federal sources; general office maintenance and practices; computer accounting applications and various software programs; business and technical writing; operation of standard office equipment; mathematics related to investment and finance; interpersonal communication skills and telephone etiquette; public relations.
Ability to effectively analyze a variety of financial problems and make recommendations; analyze complex accounting problems and make standard adjustments; operate a personal computer in utilizing various programs to produce or compose formal documents, reports, and records, charts, and graphs; communicate effectively verbally and in writing; develop effective working relationships with supervisors, fellow employees, the public, and subordinates; supervise, evaluate, motivate and discipline subordinates.
Special Qualifications
Must be bondable to a dollar limit prescribed by statute. Preference in recruitment shall be given to applicants who have a working knowledge with Caselle software or are willing to receive the necessary training in Caselle and are certified municipal treasurers or certified municipal financial advisors (CMFA).
Supervision Received
Works under the close supervision of the Mayor, according to an established work routine.
Tools and Equipment Used
Telephone, the personal computer including word processing software, Caselle, email, internet, copy machine, fax machine, 10-key calculator, typewriter, and postage meter.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in an office setting. The noise level in the work environment is moderate. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.